KZN COGTA is hiring Personal Assistants (11 Posts)

If you’re passionate about contributing to effective governance and eager to work in a dynamic and impactful environment, the KwaZulu-Natal Department of Cooperative Governance and Traditional Affairs (KZN COGTA) is looking for talented individuals to join their team. 11 Personal Assistant (PA) positions are currently open across various Chief Directorates in Pietermaritzburg, offering a unique opportunity to provide crucial administrative support to senior management.

Location: Pietermaritzburg, KwaZulu-Natal

Closing Date: 29 November 2024.

Job Overview

As a Personal Assistant (PA) at KZN COGTA, you’ll play an integral role in supporting senior managers by managing their schedules, coordinating meetings, handling communications, and assisting with project administration. Your work will ensure the smooth running of the office and contribute to the overall efficiency and effectiveness of municipal and governance services across the province.

The salary for these roles is R308,154 per annum at a Level 7 position, with a range of exciting responsibilities and growth opportunities.

Key Responsibilities

In this pivotal role, you will:

• Provide secretarial and receptionist support to senior management.
• Assist with administrative tasks, such as managing correspondence, organizing meetings, and preparing documents.
• Help coordinate and administer meetings, agendas, and minutes.
• Manage budgets for senior managers and assist with financial reporting.
• Ensure compliance with public service policies and relevant legislation.
• Offer research support, analyze documents, and assist with general office tasks.
• Liaise with various stakeholders and maintain professional communication at all levels of the organization.

Requirements

To qualify for these roles, you need:

• A Secretarial Diploma or an equivalent qualification.
• 3-5 years’ experience providing administrative support to senior management.
• Strong computer skills, with a solid understanding of office management and basic financial management.
• Knowledge of public service legislation, policies, and procedures.
• Excellent written and verbal communication skills.
• Valid driver’s license and the ability to travel when required.
• Ability to work under pressure, maintain strong organizational skills, and meet deadlines.

Key Competencies

To succeed in this role, candidates must demonstrate:

• Strong interpersonal and communication skills for dealing with people at all levels.
• Good telephone etiquette and professional conduct.
• Proficiency in office management systems, including Microsoft Office and email.
• The ability to analyze documents, manage multiple tasks, and work independently.
• Attention to detail and high levels of accuracy in administrative tasks.
• A positive and proactive attitude, with a willingness to work flexible hours as needed.

What’s in It for You?

By joining KZN COGTA, you’ll be stepping into a career that offers not only a competitive salary but also the chance to make a direct impact on the governance and public services of one of South Africa’s most important provinces. This role provides:

• Career growth: Gain valuable experience working with senior leadership in government.
• Impact: Play a key role in shaping the future of municipal service delivery and governance.
• Professional development: Access to ongoing learning and development opportunities.

How to Apply

If you meet the minimum qualifications and experience requirements, you are encouraged to apply for one of these rewarding positions.

To Apply:

1. Submit your application on the Z83 form, available from any public service department. Your application must include a comprehensive CV and relevant supporting documents (certified copies of qualifications, ID, and proof of driver’s license).
2. Applications can be submitted:
   • By post to:
     The Chief Director, Human Resource Management & Development,
     Department of Cooperative Governance and Traditional Affairs,
     Private Bag X9078, Pietermaritzburg, 3200
   • Or hand-delivered to:
     The Chief Registry Clerk, 2nd Floor, South Tower, Natalia,
     330 Langalibalele Street, Pietermaritzburg, Attention: Ms E Perumal.
   Alternatively, submit via e-Recruitment on www.eservices.gov.za.

Closing Date: 29 November 2024

Please ensure your application reaches the department by this date. Late or incomplete applications will not be considered.

Important Notes for Applicants:

• Applicants must undergo security clearance and verification checks.
• All shortlisted candidates will be required to complete a technical exercise as part of the selection process.
• This is an equal opportunity employer, committed to affirmative action and empowering people with disabilities.

Contact Details: For more information, contact Advocate KL Janse van Rensburg at 033 2608001.

This is a unique opportunity to support the important work being done at the heart of KZN’s governance system. Apply now and take your career to the next level with KZN COGTA!