IEC: Finance Internships 2017 / 2018 in Mpumalanga

Responsibilities and Duties

• General administrative support services: Record, organise, store, capture and retrieve correspondence and data (line function); Update registers and statistics; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the office; Type basic letters and/or other correspondence when required; Keep and maintain the incoming and outgoing register of the component; Manage pool vehicle administration in the province; Coordinate logistics of meetings.
• Supply chain clerical support service: Liaise with internal and external stakeholders in relation to procurement of goods and services; Obtain quotations and follow up on submission of invoices; Complete procurement forms for the purchasing of standard office goods; Stock control of office stationery; Keep and maintain the asset register of the province; Coordinate submission of assets; Submit quarterly reports.
• Personnel administration clerical support services: Maintain a leave register for the province; Keep and maintain personnel records of the province; Keep and maintain the attendance register of the province; Coordinate travel and accommodation.
• Financial administration support service: Capture and update expenditure in the province; Check correctness of subsistence and travel claims of employees and submit to deputy manager for approval; Handle telephone, rental accounts and petty cash for the component; submit regular reports.