Breede-Gouritz Catchment Management Agency (BOCMA) is recruiting Receptionist

Are you looking for a dynamic career in administration and customer service within an essential environmental agency? The Breede-Gouritz Catchment Management Agency (BOCMA) in the Western Cape Province is inviting applications for the position of Receptionist to support its growing team in George.

Location: George, Western Cape

Closing Date: Friday, 29 November 2024

As a Receptionist at BOCMA, you’ll play a key role in ensuring that the agency’s services are delivered efficiently and effectively. This is an excellent opportunity for motivated individuals who thrive in busy environments and have a passion for contributing to water management and sustainable environmental practices.

About BOCMA

The Breede-Gouritz Catchment Management Agency (BOCMA) is tasked with managing water resources across the Breede-Olifants Water Management Area, as established by the National Water Act, 1998. BOCMA works to ensure equitable, sustainable, and integrated water resource management that supports the health and livelihoods of communities in the region. The agency provides vital services and is committed to enhancing governance, environmental sustainability, and public service delivery.

Job Overview: Receptionist (Salary Level 4)

As a Receptionist at BOCMA, you will provide secretarial, clerical, and administrative support to ensure smooth and cost-effective operations. This role is ideal for individuals with strong communication skills, a professional demeanor, and the ability to multitask in a busy office environment.

• Salary: R186 945 per annum (excluding benefits)
• Location: George, Western Cape
• Closing Date: Friday, 29 November 2024

Key Responsibilities

As a Receptionist, your responsibilities will include:

• Handling Incoming Communications: Receive and direct phone calls, emails, and fax messages to the appropriate staff members.
• Visitor Management: Greet and direct visitors professionally, ensuring they are assisted and directed to the correct person or department.
• Administrative Support: Provide general clerical support such as filing, document handling, and maintaining the office space.
• Scheduling and Meetings: Assist in preparing meetings, conferences, and managing schedules for sub-committee, board, and management meetings.
• Mail Handling: Manage incoming and outgoing mail, courier packages, and deliveries.
• Public Enquiries: Respond to general public inquiries and assist with managing staff and visitor registers.

Requirements

To be considered for this role, you must meet the following minimum requirements:

• Educational Qualification: Grade 12 (Matric) with at least 2 years of proven experience working in a busy office environment or switchboard management.
• Experience: Strong background in handling administrative tasks, office management, and customer-facing roles.
• Skills and Competencies:
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook).
  • Knowledge of at least two official languages used in the BOCMA jurisdiction.
  • Strong problem-solving skills, decision-making ability, and organizational skills.
  • Ability to manage stress, prioritize tasks, and maintain a high level of concentration.
  • Team-oriented with good interpersonal skills.
  • Knowledge of office administration and basic office equipment management.
  • A valid driver’s license will be an advantage.

Key Competencies

To succeed in this role, the ideal candidate should possess:

• Honesty, integrity, and professionalism: Trustworthy and able to maintain confidentiality in all administrative tasks.
• Cultural awareness: Sensitivity to and respect for diversity in the workplace and the community.
• Time management skills: Ability to work efficiently and handle multiple tasks at once.
• Stress management: Ability to handle pressure in a busy office setting.

Why Join BOCMA?

At BOCMA, you will not only be a part of a highly respected organization but also contribute to the sustainable management of one of South Africa’s most valuable resources: water. By joining the BOCMA team, you will be involved in projects that have a direct impact on environmental sustainability, community health, and public welfare.

Benefits include:

• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• Competitive salary and comprehensive employee benefits.

How to Apply

If you meet the minimum requirements and are interested in joining the BOCMA team as a Receptionist, follow the instructions below:

• Submit your application via email to careers72@bocma.co.za.
• Your application should include:
  • A comprehensive CV.
  • An application letter.
  • Only shortlisted candidates will be required to submit certified copies of all relevant documents.

Please note:

• Only email applications will be accepted (no faxed or mailed applications).
• One application per email is allowed.
• Closing date for applications is Friday, 29 November 2024, by 16:00.
• Late applications will not be considered.

Important Information for Applicants

• All candidates will undergo a personal suitability check, including verification of qualifications, criminal records, and prior employment.
• Successful candidates will be appointed on a 6-month probation period.
• Only South African citizens are eligible to apply.
• Preference will be given to local candidates within the Breede-Gouritz region.

Contact Information

For inquiries, please contact:

• Ms. Prudence Mahlaba or Ms. Kathleen Makgatho at 023 346 8000.

For more information on BOCMA and the position, visit the official website: www.breedegouritzcma.co.za.